Classifications
Administration Supervisor
Do you thrive in an environment where your organisational confidence and leadership directly influence the success of a busy operational team? Are you ready to bring your expertise to a role where you can shape processes, drive improvements, and make a real impact on how vital services are delivered? If so, this opportunity could be exactly what you're looking for.
In this role, you’ll use your professional experience to support the Site Services team by ensuring robust administrative processes are in place and consistently followed. You’ll identify efficiencies, enhance ways of working, and lead a small team of administrators, creating a cohesive, flexible, and aligned unit capable of supporting a wide range of operational needs.
What you will be doing
You will oversee the delivery of high quality administrative services, ensuring all work is completed to the required standard and in full compliance with licence conditions. You’ll take responsibility for managing a dedicated administration team, supporting the programme business plan, and maintaining secure, accurate and well coordinated processes that underpin programme operations and regulatory commitments.
You’ll also work closely with Programme Managers and wider Dounreay directorates to plan visits, coordinate management meetings, and ensure action logs, decision registers, reporting outputs, and operational documentation are consistently maintained to a high standard. Through your proactive approach and attention to detail, you’ll drive effective communication, seamless coordination, and a reliable administrative framework that supports both day to day activity and long term programme objectives.
Key Deliverables
- Lead and allocate workload across the Administration team, ensuring timely, high quality completion of tasks and maintaining full compliance with programme and regulatory requirements.
- Coordinate documentation processes, including inductions, training reviews, operational records, and the secure handling of all programme data.
- Plan and support programme activities such as visits, management meetings, reporting, and cross team collaboration with internal stakeholders.
- Oversee the creation, review, and maintenance of team working instructions, programme forms, and accurate logs that support effective programme operations.
What you will bring
You’ll be an organised, proactive, and confident communicator with a strong track record of delivering high quality administrative support. Comfortable managing deadlines and leading a team, you’ll bring the initiative, focus and professionalism needed to keep a busy programme running efficiently and in full compliance with internal and external requirements.
- An HNC in science, business, engineering, or equivalent experience, paired with comprehensive administration experience and the ability to work independently with minimal supervision.
- Excellent organisational, communication and teamwork skills, with the ability to manage competing priorities and produce accurate, high quality work.
- Post specific capability analysis assessment
We are looking to hold interviews week commencing Monday 13 April 2026, however, please note that this vacancy may close earlier than the stated deadline should we receive a high volume of applications, so we encourage you to submit your application as soon as possible.
If you require assistance at any point during the recruitment process contact careers@dounreay.nrservices.uk at the appropriate time so we can make any necessary, reasonable adjustment.
Some reasons we think you'll love it here:
Please note: All successful candidates who do not already hold security clearance will need to provide proof of identity, eligibility to work in the UK, and employment/education history (typically covering the last 3–5 years) in line with NRS Baseline Security requirements. Some roles may also require full Security Clearance, which involves additional checks. For details, please refer to the Defence Business Services National Security Vetting (DBS NSV) guidance.